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Modern HR management: efficient, secure and paperless

15.07.2024
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Modern HR-Management with the digital personnel file from CORE smartwork

Gurten, June 15, 2024 – "The digital personnel file is a modern storage location for all documents relating to employees. It is quick and easy to manage and takes appropriate access rights into account," summarizes Patrick Strauß, Managing Director of CORE smartwork. It replaces traditional filing methods, such as filing in document management systems or file directories as well as in printed form. CORE smartwork thus enables quick access to all data on people working in a company.
Efficient HR management at the click of a button zusammen. Sie ersetzt traditionelle Ablagemethoden, etwa die Ablage in Dokumentenmanagementsystemen oder Fileverzeichnissen sowie jene in ausgedruckter Form. CORE smartwork ermöglicht damit eine schnelle Einsicht in alle Daten zu Personen, die in einem Unternehmen tätig sind.

Efficient HR management on one click

"HR processes are multi-layered. They include personnel planning, recruitment and personnel administration, but also payroll accounting, personnel development and - sometimes unfortunately - personnel separation," Strauß lists. With the digital personnel file from CORE smartwork, this data can be accessed quickly and easily. Access rights to relevant documents can be easily managed and adjusted.HR-Prozesse sind vielschichtig. Dazu gehören Personalplanung, Personalbeschaffung und Personalverwaltung, aber auch die Lohnabrechnung, Personalentwicklung und – manchmal leider auch – die Personaltrennung", zählt Strauß auf. Mit der digitalen Personalakte von CORE smartwork können diese Daten schnell und einfach abgerufen werden. Zugriffsrechte auf relevante Dokumente können unkompliziert verwaltet und angepasst werden.

"This guarantees compliance with the General Data Protection Regulation. Only authorized persons have access to the data, which is therefore well protected." Automatic logging reliably shows who has had access to which documents and when the data was accessed. Using a digital personnel file makes HR processes more efficient in terms of design, as they enable faster, location-independent and more flexible working methods. "You no longer have to search through documents on site, but can quickly view important parameters anytime and anywhere. This makes work much easier," says Strauß.

Fast, transparent and secure

Employees also have quick access to relevant information anytime and anywhere and can view their own documents. "The digital personnel file from CORE smartwork means maximum transparency for everyone involved. By assigning access rights, it is not possible for unauthorized persons to view them," explains Strauß. The CORE smartwork digital personnel file is also ideal for filing payroll accounting. In future, the tool will be further expanded and seamlessly integrated into existing systems. "There will be a separate tab in the personal profile that lists all documents relating to an employee," says Strauß, describing further developments. Mitarbeitende haben jederzeit und überall schnellen Zugriff auf relevante Informationen und können eigene Dokumente einsehen. „Die digitale Personalakte von CORE smartwork bedeutet höchste Transparenz für alle beteiligten Personen. Durch die Vergabe von Zugriffsrechten ist die Einsicht für Nichtautorisierte nicht möglich“, erklärt Strauß. Außerdem bietet sich die digitale Personalakte von CORE smartwork für die Ablage von Lohn- und Gehaltsabrechnungen an. In Zukunft wird das Tool weiter ausgebaut und nahtlos in bestehende Systeme integriert. „Im Personenprofil wird ein eigener Tab vorhanden sein, der alle Dokumente zu einem Mitarbeitenden auflistet“, beschreibt Strauß die weitere Entwicklung.

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